Abstract Submission Information:

  • Abstract submission CLOSED
  • Abstract submission deadline: January 15, 2025
  • Send inquiries about specific abstract categories to the respective sub-committee leads listed below.
  • Send general inquiries about the scientific program and abstracts to: COD-CRDay@uic.edu
  • We highly recommend you first work with your research mentor to finalize the abstract text in a Word document.
  • Please be sure to follow all the instructions listed in the Abstract Guidelines below!
  • Please find examples of abstracts from each scientific category listed below.

Abstract Guidelines

  • ABSTRACT/POSTER CATEGORIES:
    1. Abstract judging is based on the level of the presenter indicated during the abstract submission process:
      • undergraduate students
      • dental students (traditional or advanced standing)
      • graduate students, including those in MS, PhD, or dual-degree training (not in a post-graduate clinical/resident training program)
      • residents (with or without concurrently pursuing a master’s degree)
      • post-doctoral fellows
      • research associates
    2. Abstract judging is based on the scientific category indicated during the abstract submission process:
      • Basic Sciences
      • Clinical Sciences
      • Educational Research
      • Population Health Sciences
      • Case Reports
      • Literature Reviews
      • Critically-Appraised Topics (CATs)
  • ABSTRACT TITLE:
    1. Abstract Titles should be 10 words or less.
    2. Capitalize the first letter of each word unless it is a preposition or article. Titles should not contain any additional formatting styles such as italics or bold.
    3. The title should be dynamic and conclusive, rather than descriptive.
  • AUTHORS:
    1. All authors that contributed to the research work being presented should be listed, with the poster presenter as first author and the primary research mentor as last author.
    2. Each author should be added separately to the submission to ensure proper listing. Enter first (given) name and last (family/surname) name for each author, plus each author’s affiliation.
    3. For dental student presenters, use the primary mentor’s Department as the default affiliation.
    4. Each poster presenter can submit only one abstract for presentation.
  • ABSTRACT TEXT:
    1. Abstracts should be 3000 characters or less. The interactive submission form will inform you if you have exceeded the maximum space allotment within the Abstract Text field. Abstracts that exceed the 3000 character limit will be subject to rejection.
    2. Abstracts are required to have the following four sections: Objectives, Methods, Results, Conclusions.
    3. Provide a clear description of the research project and data to be presented. Use the formatting functions available in the submission system to add in special characters.
    4. Do not include tables, figures or references in the Abstract Text.
    5. Do not include the title or authors in the text you enter into the Abstract Text field.
    6. When composing your text, be sure to use a word processor in order to save your abstract in advance. Type your abstract in the box or copy-and-paste into the box from your word-processing program.
  • FUNDING SOURCES: 
    1. All funding sources must be listed in the Funding Sources field.
    2. If the work was supported by a grant or other funding mechanism, the source of funding must be listed (e.g., NIH grant number, or corporate contract).
    3. If the study is supported by the College of Dentistry or a Department, please acknowledge the UIC College of Dentistry or Department as a funding source and similarly, if applicable, for other universities/UIC colleges.
  • RESEARCH APPROVAL:
    1. ALL human subject (IRB) and/or animal model (ACC) research must have the appropriate IRB and/or ACC approved protocol numbers listed in the Research Approval field.
    2. Incorrect or missing research approval information may be grounds for withdrawal of the abstract.
  • MENTOR’S APPROVAL:
    1. Submitters must obtain approval of the abstract text from their primary research supervisor/mentor prior to abstract submission. This approval is confirmed by checking the Mentor’s Approval indicator on the abstract submission form.
    2. All listed co-authors must also approve the abstract before submission to ensure that co-authors are aware that their names are listed on the submission.
    3. The primary faculty supervisor/mentor will be sent an email notice of the abstract submission.
    4. Failure to obtain approval of abstract submission from the primary research mentor may be grounds for withdrawal of the abstract.

Abstract Examples by Category

Scientific Committee

Co-chairs Individual Emails Committee Email
Sobia Bilal, Mateusz Wietecha sbilal@uic.edu, mwietec2@uic.edu COD-CRDay@uic.edu

Sub-committees

Sub-committee Leads Emails
Basic Sciences Miya Kang, Phimon Atsawasuwan mkanaz2@uic.edu, patsawas@uic.edu
Clinical Sciences Camila Zamperini cazamp82@uic.edu
Educational Research Alison Doubleday adouble@uic.edu
Population Health Sciences Bhakti Desai bdesai9@uic.edu
Case Reports Evelina Kratunova evekrat@uic.edu
Literature Reviews Jennifer Jacobucci bereckis@uic.edu
Critically Appraised Topics (CATs) Silvia Villalobos Sancho svlobos@uic.edu